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Academic Minor
Students who decide to add an academic minor must go to their Academic Dean to fill out the appropriate form.
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Access Student Records
In accordance with the 1975 Family Educational Rights and Privacy Act, the University has established a policy concerning access to student records. The full policy is available upon request from the Registrar's Office.
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Auditing courses
Interested persons may audit most lecture courses offered if there is space available in the course. Audit forms may be obtained in the Registrar's Office after the first day of class and only with the written permission of the instructor. Audit courses may be added, dropped, changed to credit or credit to audit only during the first two weeks of the semester. Laboratory courses may not be taken as an audit. The cost to the student is listed in the University catalog. Courses taken for audit will be noted on a student's transcript with a grade of AU, which carries neither credits nor quality points. The complete policy for auditing courses is in the University catalog.
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Change of Address/Phones
Students who have moved or are planning to move should complete a 'Change of Address' form available in the Registrar's Office. Or the student can send a letter in writing and should include
their Social Security Number, former name, address, or phone as well as the new information.
This will help to maintain accurate records and insure that all communication from the University is received.
Students who do not want directory information released must fill out a form in the Registrar's office. If this is done during the first two weeks of the semester, their address and phone number will not print in the student directory or on Gannon's Web Home Page. If there is a directory hold on a student's record, the directory information will not be released to anyone requesting the information.
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Change of Name/Address
Students who have changed their name or address can fill out the attached form and return it to the Registrar’s Office.
Click here and print this form
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Change of Major
Students who wish to change or declare a major should complete a 'Change of Major' form available in the Department/Program Offices, the Deans' Offices, Registrar's Office, Academic Advising Center, and Career
Development and Employment Services Office.
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Change of Advisor
If a student would like to change their advisor there are forms available in the Dean's Office or in the Department Director's Office.
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Course Changes - Add/Drops
Schedules can be changed on GUXpress or in the Registrar's Office. Change of schedule forms are available in the Registrar's Office.
Changes will be accepted through the first week of the semester. Classes added during the second week of the semester require the written permission of the instructor. Courses dropped during the first two weeks of the semester will not appear on the transcript. Students will receive a withdrawal grade (X) for courses dropped from the third through the seventh week of the semester. Exact dates are published in the Academic Calendar.
If a student stops attending a class and does not properly withdraw from the course by filling out a change of schedule form in the Registrar's Office, the student may be subject to receiving a grade of 'F' for the course. Instructors cannot assign a withdrawal grade (X). The student must contact the Registrar's Office.
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Academic Forgiveness:
Gannon University's undergraduate academic forgiveness policy applies to former Gannon students whose prior academic performance was unsatisfactory. To qualify, a former student:
- Must not have been enrolled in any credit course at Gannon in the prior five years;
- Must submit an application for readmission along with an essay requesting academic forgiveness. The essay should explain how s/he has overcome the prior barriers to academic success, why s/he believes they are ready to resume their studies at this time, and what steps s/he has taken to ensure their future academic success; and
- Must not have been previously granted Academic Forgiveness.
The application will be reviewed by the Director of Admissions, the Dean of the college to which the student is applying, and the Director of Counseling Services (or their respective representatives) who must concur in the decision to grant academic forgiveness. If granted, the student will be reenrolled and, upon successful completion of 24 credit hours of coursework with a minimum grade of C in all courses, the student's transcript will be adjusted to reflect academic forgiveness. The registrar will continue to maintain a record that reflects prior coursework and indicate on the current transcript (or at an appropriate location on the continuous transcript) that "(T)his student was granted academic forgiveness this date; the QPA reflects only grades recorded from this date forward." The 'cumulative hours completed' will include prior coursework with grades of C or better.
Notes:
The Academic Forgiveness policy does not change any of the requirements for obtaining a bachelor's degree.
Students granted Academic Forgiveness will be eligible to receive academic honors at graduation consistent with the policy applying to transfer students.
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Family Educational Rights and Privacy Act - FERPA
Notification of Rights and Procedures:
- The right to inspect and review the student's education records within 45 days of the
day the University receives a request for access.
Students should submit to the Registrar, Dean, or appropriate Academic or
Administrative Department a written request that identifies the record(s) they wish to
inspect. The University official will make arrangements for access and notify the
student of the time and place where the records may be inspected. If the records are
not maintained by the University official to whom the request was submitted, that
official shall advise the student of the correct official to whom the request should be
addressed.
- The right to request the amendment of the student's educational records that the student
believes is inaccurate or misleading.
Students may ask the University to amend a record that they feel is inaccurate or
misleading. They should write the University official responsible for the record,
clearly identify the part of the record they want changed, and specify why it is
inaccurate or misleading. If the University decides not to amend the record as
requested by the student, the University will notify the student of the decision and
advise the student of his/her right to a hearing regarding the request for amendment.
The official in charge of the record will call the hearing and notify the student of the
time and place. The hearing committee will consist of the Vice President who has
authority over the person in charge of the record and either a faculty member or
administrator of the student's choice. The student may also have a person with them to
assist in presenting their case.
If the decision is still not to amend the record then the student has the right to insert a
statement into the record.
- The right to consent to disclosures of personally identifiable information contained in
the student's educational records, except in the extent that FERPA authorizes
disclosure without consent.
One exception, which permits disclosure without consent, is disclosure to those
designated by the University as school officials with legitimate educational interests.
Gannon defines a school official as a person employed by the University in an
administrative, supervisory, academic, or support staff position (including Campus
Safety and Health Services staffs); a person or company with whom the University has
contracted (such as an attorney, auditor, or collection agent); a person serving on the
Board of Trustees; or a person assisting another school official in performing his/her
tasks. Gannon has defined a school official as having a legitimate educational interest
if the official needs to review an education record in order to fulfill his/her
professional responsibility.
A second exception is the University's intention to release information from a student's
educational record to officials of another school in which a student seeks or intends to
enroll.
- The right to file a complaint with the U.S. Department of Education concerning alleged
failures by the University to comply with the requirements of FERPA.
The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, D.C. 20202-4605
Gannon gives students/parents an annual notice of their FERPA rights and procedures in the Student Datebook/Handbook. The Student Datebook/Handbook is distributed to freshmen and is available to everyone in several locations, which include the Information Desk in the Waldron Center, Student Living Office, and the University Mailroom.
The University has designated the Registrar's Office as the office which you should contact with questions relating to FERPA or to inform the University if you do not wish to have directory information released to third parties outside of the University. If you file a request not to have directory information released, it will stay in effect until you request to have it changed.
Directory information is defined by the University as the following: student's name, address, e-mail address, telephone number, dates of attendance, full- or part-time status, class standing, class schedule, major or minor fields of study, degrees, awards and honors received, participation in officially recognized sports and activities, weight and height of members of athletic teams, photographs, date and place of birth, and most recent previous educational agency or institution attended.
Last modified 11/19/01
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